Start with One Area
Start with One Area
A common starting point is to focus on one area that needs structure, build it properly, and then expand as the system begins to take shape.
A common starting point is to focus on one area that needs structure, build it properly, and then expand as the system begins to take shape.
Starting Points
Starting Points
Didactics Visibility System [4-8 Weeks]
See who is expected, who participates, and where gaps exist over time. How it works • Expectations are structured into a data model (sessions, rules, evaluations) • Faculty and residents use a simple workflow to capture attendance and feedback each session • Data is automatically organized into a clear, longitudinal view across residents and sessions What changes • Participation is visible, not assumed • Expectations are applied consistently • Leadership can quickly see patterns, gaps, and areas needing attention Built and in use within an active residency program environment
Time Away Coverage System [3-7 Weeks]
See who is away, who is covering, and where gaps exist before they become problems. How it works • Time away expectations are structured into a consistent system (request types, approval rules, coverage requirements) • Residents and faculty use a simple workflow to submit, review, and approve requests • Requests, approvals, and coverage details are captured once and organized into a clear, longitudinal record What changes • Requests are tracked, not buried in email • Coverage and availability are visible across residents • Leadership can quickly identify conflicts, gaps, and patterns over time Built and in use within an active residency program environment
Resident Requirements Tracking System [4-8 Weeks]
See what’s required, what’s complete, and what’s still outstanding across residents. How it works • Program requirements are structured into a consistent system (checklists, sub-steps, documentation) • Residents and faculty use a simple workflow to complete items and upload supporting documentation • Progress is captured once and organized into a clear, longitudinal record across each resident What changes • Requirements are tracked consistently, not across scattered tools • Progress and completion status are visible to residents and faculty • Leadership can quickly identify gaps, delays, and areas needing follow-up Built and in use within an active residency program environment
Resident Scheduling & Data System [3-7 Weeks]
See who is assigned where, when, and how schedules change over time. How it works • Resident, rotation, and schedule data are structured into a consistent system • Updates are made once and reflected across schedules, tools, and views • Scheduling data is organized into a clear, longitudinal view across residents and rotations What changes • Schedules are reliable, not conflicting across files • Updates no longer require manual reconciliation • Staff and leadership have a single, trusted view of resident assignments over time Built and in use within an active residency program environment
Didactics Visibility System
4-8 Weeks See who is expected, who participates, and where gaps exist over time. How it works • Expectations are structured into a data model (sessions, rules, evaluations) • Faculty & residents use a simple workflow to capture attendance & feedback each session • Data is automatically organized into a clear, longitudinal view across residents and sessions What changes • Participation is visible, not assumed • Expectations are applied consistently • Leadership can quickly see patterns, gaps, & areas needing attention Built and in use within an active residency program environment
Time Away Coverage System
3-7 Weeks See who is away, who is covering, and where gaps exist before they become problems. How it works • Time away expectations are structured into a consistent system (request types, approval rules, coverage requirements) • Residents & faculty use a simple workflow to submit, review, & approve requests • Requests, approvals, & coverage details are captured once & organized into a clear, longitudinal record What changes • Requests are tracked, not buried in email • Coverage & availability are visible across residents • Leadership can quickly identify conflicts, gaps, & patterns over time Built and in use within an active residency program environment
Resident Requirements Tracking System
4-8 Weeks See what’s required, what’s complete, and what’s still outstanding across residents. How it works • Program requirements are structured into a consistent system (checklists, sub-steps, documentation) • Residents & faculty use a simple workflow to complete items & upload supporting documentation • Progress is captured once & organized into a clear, longitudinal record across each resident What changes • Requirements are tracked consistently, not across scattered tools • Progress & completion status are visible to residents & faculty • Leadership can quickly identify gaps, delays, & areas needing follow-up Built and in use within an active residency program environment
Resident Scheduling & Data System
3-7 Weeks See who is assigned where, when, and how schedules change over time. How it works • Resident, rotation, & schedule data are structured into a consistent system • Updates are made once & reflected across schedules, tools, & views • Scheduling data is organized into a clear, longitudinal view across residents & rotations What changes • Schedules are reliable, not conflicting across files • Updates no longer require manual reconciliation • Staff & leadership have a single, trusted view of resident assignments over time Built and in use within an active residency program environment
Curious where to start?
Curious where to start?
We can walk through how you’re currently managing things and identify a simple place to begin.
We can walk through how you’re currently managing things and identify a simple place to begin.
Stephen A. Harper
Residency Core Consulting
Stephen.Harper@ResidencyCore.com
(386) 214-7514